DBMS Global Limited ("we", "us") respects your privacy. This policy explains how we handle personal data in line with the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong. It applies to this website, our enquiry and quote forms, and the services we provide to clients.
1. The personal data we collect
- Enquiries and quote requests: your name, email address, phone or WhatsApp number, country of residence, details of your company and the services you are interested in, and anything else you choose to tell us.
- Clients: identity and address documents, details of directors, shareholders and significant controllers, and other information we must obtain as a licensed Trust or Company Service Provider (licence TC001552) under the Anti-Money Laundering and Counter-Terrorist Financing Ordinance (Cap. 615).
- Website use: technical information such as your browser type and the pages you visit, collected by our hosting provider to operate and secure the site.
2. How we use it
- To reply to your enquiry and prepare a written quote.
- To provide the services set out in your engagement letter, including filings with the Companies Registry, the Inland Revenue Department and other authorities.
- To carry out the client due diligence, record-keeping and reporting that Hong Kong law requires of us.
- To send you reminders of statutory deadlines that apply to your company.
We do not sell your personal data. We will not use it for direct marketing unless you have given your consent, and you may withdraw that consent at any time by writing to us.
3. Who we share it with
- Government authorities and regulators, where a filing or the law requires it.
- Banks, auditors and other professionals involved in your matter, where needed to provide the service you have asked for.
- Service providers who host our website, forms and records on our behalf, under contracts that require them to protect your data.
- Companies in our group (MAP Asia Pacific Limited, RENT-CEO, RENT-CFO), only where you have engaged them or asked to be introduced.
4. Data stored outside Hong Kong
Our website and forms are hosted by Wix.com, whose servers may be located outside Hong Kong. Where personal data is held outside Hong Kong, we take reasonable steps to make sure it receives a level of protection comparable to that required in Hong Kong.
5. How long we keep it
We keep enquiry data only for as long as needed to respond and follow up. Client due diligence and transaction records are kept for at least five years after our relationship ends, as the Anti-Money Laundering and Counter-Terrorist Financing Ordinance requires, and other records for as long as the law or our professional obligations require.
6. Security
We use reasonable technical and organisational measures to protect personal data against unauthorised access, loss or misuse. Access is limited to staff and service providers who need it to do their work.
7. Your rights
You have the right to ask whether we hold personal data about you, to request a copy of it, and to ask us to correct it. We may charge a reasonable fee for a data access request, as the Ordinance allows. Please write to our Data Protection Officer at info@dbmsglobal.com or Unit 809, 8/F., Brill Plaza, 84 To Kwa Wan Road, Kowloon, Hong Kong.
8. Cookies and browser storage
This website uses a small amount of browser storage to make our forms work and to remember your preferences. Our hosting provider may also use cookies to keep the site secure and running. You can clear or block cookies in your browser settings; some features may then not work.
9. Changes to this policy
We may update this policy from time to time. The date at the top shows when it was last changed.
This policy is provided for information and does not form part of any contract. The services we provide are governed by your written proposal and engagement letter. DBMS Global Limited is a licensed Trust or Company Service Provider in Hong Kong, licence #TC001552.